Executive Assistant

Not Specified
Peterborough
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ABF Business Technology Services
Not Specified
Permanent

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The Role & Key Responsibilities
Job Title: Executive Assistant

Location: Peterborough (Hybrid, 3 - 4 days in the office)
Are you a highly organised and efficient Executive Assistant who thrives in a high-demand environment, supporting senior leaders and facilitating seamless business operations? Are you proficient in managing complex schedules, coordinating high-level meetings, and delivering reliable administrative and communication support?

At BTS, we are looking for a skilled Executive Assistant to provide high-level support to our BTS Director and Senior Leadership Team. In this role, you’ll be crucial in ensuring the smooth running of daily operations, managing executive-level correspondence, overseeing internal and external communications, and contributing to shaping the BTS employer brand.

What you'll be doing:

Provide high-level executive support to the BTS Director, including diary management, meeting coordination, and administrative assistance.

Ensure the BTS Director and Senior Leadership Team are fully prepared for meetings by organising agendas, briefing packs, and capturing key actions.

Oversee internal and external communications, creating clear, engaging messages for various stakeholders and managing BTS communication channels.

Coordinate and facilitate key BTS meetings, including weekly update calls, monthly town halls, and governance sessions.

Manage travel arrangements for UK and international trips, ensuring seamless itineraries, visa arrangements, and logistical support.

Organise and oversee VIP visits, liaising with senior stakeholders across ABF to ensure efficient planning.

Support financial administration by raising purchase orders, managing BTS invoicing, and handling recharge processes.

Shape and promote the BTS employer brand by maintaining social media presence, overseeing intranet content, and supporting wellbeing and inclusion initiatives.

What you'll bring:

Extensive experience providing executive-level support at Director or C-suite level.

Proficient organisational and time management skills, with the ability to anticipate needs and prioritise effectively.

Solid interpersonal and communication skills, including strategic business narrative

Highly developed expertise in IT software – Outlook, MS Teams, Word, Excel, PowerPoint, Adobe, DocuSign and MS Sharepoint

Experience managing internal and external communications, with the ability to craft clear, engaging messages.

Ability to coordinate complex diaries, meetings, and travel arrangements.

A proactive and adaptable mindset, able to work in an environment with changing priorities.

Experience using Microsoft SharePoint for communication and content management.

Confident in preparing presentations for internal or external audiences, including senior stakeholders.
Hybrid, a mix of office and homeworking. This role will be based at our Peterborough offices on the Lynchwood Business Park. The office has recently been renovated and along with a modern work environment has great public transport links, free onsite parking, free drink facilities, free lunch option each day and a great team culture.

Associated British Foods Business Technology Services are continually reviewing our benefits to ensure our staff feel rewarded…

Associated British Foods is a global giant when it comes to the world of food processing and retail. Our ingredients division is the world’s second-largest producer of both sugar and baker’s yeast and our grocery brands occupy leading positions across the globe meaning that, in the UK, nine out of ten households use our brands.

Associated British Foods Business Technology Services (BTS) was first established in 2008 to deliver a centralised IT infrastructure and service to our fellow ABF businesses. We have now grown and operate in over 185 locations spread across 23 countries supported by a fantastic team of nearly 200. Our customers are at the heart of everything we do and we’re looking for people who are eager to join us in supporting and delivering this vision.

We want you to be a part of our future and to support you, so below are a handful of some of our benefits that are offered to our employees.

AB Foods BTS match up to 10% pension (contributory)
Up to 10% Bonus
Opportunity to buy up to 5 days holiday per calendar year
Discounts on ABF products such as Twinings, Silverspoon, Pataks and Ryvita
24/7 free and confidential access to an Employee Assistance Programme to support you as and when necessary

We’re looking for dedicated and conscientious people who embrace and live our values. If you are an individual who thrives in a collaborative, trusting and pioneering work environment, ABF could be the right company for you.

All recruitment activities into our ABF BTS team are supported by our AB Agri business.

Making your application

Ready to apply? Great! Simply register your details and upload your CV via our careers website – it usually takes just a few minutes. Please do not delay making your application. In the event of a high candidate response to this vacancy we may close the application period before the date shown and without notice.

So that we can support you to perform at your best, please let us know of any adjustments that may be required throughout the recruitment process by emailing [email protected]

As part of your application, we ask you to answer some equal opportunities questions that help us to monitor how inclusive our recruitment process is and identify areas we can improve in. This information is anonymised, separate from your application and is never seen by the hiring panel. You can choose not to answer these questions with no impact on your application.

ABF BTS recruitment is supported by our AB Agri group and we politely request no contact from recruitment agencies or media sales. We have a PSL and do not accept speculative CVs from recruitment agencies nor accept the fees associated with them.

Job Spec

Questions about this role?

If you have any questions about this role or need help applying please contact Taylor Waldon via [email protected].

Supporting your application

We work with a number of external partners to ensure that our application process is as comfortable as possible, regardless of your circumstances or background.

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